Contract Administrator

About the role

Bellbird Brothers is a transport and logistics company based in Traralgon, Victoria. We are committed to providing reliable transport services, maintaining strong customer relationships and ensuring efficient business operations. We are looking for an experienced Contract Administrator to administer the commercial agreements that support our transport and logistics services.

This is a full-time, permanent position of 38 hours per week. You will administer customer, subcontractor and supplier agreements, making sure contractual terms are accurately documented and obligations are met. Working closely with management and operational staff, you will coordinate contract changes, monitor performance and resolve contractual issues.

What you'll do

• Prepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.
• Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.
• Maintain contract records and track obligations, notice periods, expiry dates and renewal options.
• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.
• Monitor performance against contractual service standards and coordinate corrective action with relevant parties.
• Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.
• Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.
• Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.
• Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.
• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

About you

• A relevant Diploma or higher qualification, obtained in Australia or overseas.
• At least one year of relevant experience in contract administration or a comparable commercial role.
• Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.
• Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.
• Strong attention to detail and the ability to manage competing deadlines.
• Experience in transport, logistics or subcontractor arrangements is desirable.

Pay and benefits

The salary of $85,000 per year is paid plus superannuation.

How to apply

Please apply through this advertisement with your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position.